![]() If there’s one rule I’ve discovered about plans is that they never go according to plan! Be prepared to be unprepared, and help others through those difficult times as well. They’ll want to know the consequences of any shifts in priorities so projects move forward as smoothly as possible.īy this I mean managing expectations of both others and yourself. There may be other organizational changes and initiatives happening at the same time that you aren’t aware of.Īdditionally, the person creating the change might not be aware of the impacts at a detailed level like you are. Are you okay with that?” You’re doing this for more than just “CYA”. You can say something like, “I’m happy to make the change, and this is the impact on my other work. Once you’ve re-shifted your priorities, follow up with the person making the changes and get approval on your new priority list. Seeking out direction isn’t a show of weakness, but rather demonstrates that you’re thinking at a strategic level and not just completing tasks. Reach out to the person you report to if you need help prioritizing your tasks. Find out during which time of day you do your best work, and schedule your more challenging priorities at that time. Some people (like yours truly) have their high-energy time first thing in the morning. You’ll stay productive by knowing exactly what you have influence over so you don’t waste time on work that is out of your control.Įveryone is different. So will you!Īs David Rock notes in his book Your Brain at Work, when priorities change you should focus on which portions of your work you can control. It’s okay to be a little skeptical at first and your initial reaction may be negative – I’m famous for that! But once I get my questions and concerns answered, I step into the change quite easily. It’s always better to accept the challenge and step into it. When disruptions in priorities happen – and trust me, they WILL – you have a choice to either embrace it or be closed off. It might sound trite, but the idea of being open to change needs reinforcing. Not everything can be a priority, so move less critical tasks to a lower place on the list. Have a good look at your current list of initiatives and determine what the impact will be on either the scope of work, schedule, or budget, in addition to the hours needed to complete each task. Also, asking questions now will save time and do-overs down the road. It’s worth taking the time to ask, and they’ll appreciate your interest and concern. Keeping an open line of communication with your manager and team will help guide you. Also, is it important to one person, but a simple a nice-to-have for others? For example, determine if it’s critical, important, or nice to have. Now that you know more about the change, you can begin to analyze it on a deeper level. With this information, you’ll have a better handle on what the change will mean for your company, and be able to prioritize tasks more efficiently. Who initiated the change, and what’s their vision for the organization once the change is completed?.How does the change align with the organization’s overall objectives?.Why are we changing, and what exactly is driving it?.This involves asking a few questions that will bring the entire change strategy into focus, starting with “The Why”: So how do you handle a change in priorities without compromising the flow of your projects and change initiatives? You can make it easier by following these 10 tips: 1. While it’s important to keep work on schedule, it can be overwhelming when you’re assigned new priorities on top of the deadlines you’re already rushing to meet. We only have so much time and energy to give, so by taking care of our priorities first we’ll stay productive while minimizing pressure, stress, and burnout. #Change management priority matrix how to#Many people ask me about how to manage time, but I believe that time management depends on how we manage our priorities. We get our task list together, pour our coffee, and then settle in for a productive day when suddenly we’re overwhelmed with new projects that are marked for immediate attention. ![]() Have you ever had a list of priorities in which everything was a priority? ![]()
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